TERMS & CONDITIONS
Big Dipper Innovation Summit
Effective Date: March 3, 2026
These Terms & Conditions (“Terms”) govern your access to BigDipperSummit.com (the “Website”) and your registration for and participation in the Big Dipper Innovation Summit (the “Event”), operated by JMI Strategic Marketing & Communications (“Company,” “we,” “our,” or “us”).
By accessing the Website, registering for the Event, purchasing a ticket, or attending the Event, you agree to be bound by these Terms.
1. Eligibility
The Event is intended for individuals aged 18 years or older, including professionals, executives, entrepreneurs, students, and organizational representatives.
By registering for or attending the Event, you represent and warrant that:
You are at least 18 years of age; and
You have the legal authority to enter into these Terms; and
If registering on behalf of an organization, you are authorized to bind that organization to these Terms.
2. Registration & Payment
2.1 Registration Accuracy
You agree to provide accurate, current, and complete registration information. We reserve the right to reject, suspend, or cancel any registration that contains inaccurate or misleading information.
2.2 Payment Terms
If the Event requires paid registration:
Payment must be made in full at the time of registration.
All fees are listed in U.S. dollars.
You authorize us and our designated third-party payment processor to charge your selected payment method for applicable fees.
Failure to complete payment may result in cancellation of your registration.
3. Refunds, Transfers & Cancellations
All ticket sales are final unless otherwise expressly stated in writing.
Refunds will not be issued for no-shows.
Ticket transfers may be permitted upon written request and approval prior to the Event.
Administrative transfer fees may apply.
If the Event is postponed, your registration will remain valid for the rescheduled date.
If the Event is canceled in its entirety and not rescheduled, refunds may be issued at the Company’s discretion.
4. Event Modifications
The Company reserves the right to modify the Event at any time, including:
Dates
Venue location
Agenda or programming
Speaker lineup
Session format (including in-person, hybrid, or virtual delivery)
Such modifications shall not entitle attendees to refunds or damages.
5. Code of Professional Conduct
The Event is designed to foster innovation, collaboration, and professional engagement.
All attendees agree to:
Conduct themselves in a respectful and professional manner
Refrain from harassment, discrimination, or disruptive behavior
Comply with all venue policies and applicable laws
The Company reserves the right to remove any attendee, without refund, for behavior deemed inappropriate, unlawful, or detrimental to the Event experience.
6. Intellectual Property & Content Use
All Event materials, branding, session content, designs, logos, presentations, recordings, and related materials are the property of the Company or its respective speakers and partners and are protected by intellectual property laws.
You may not:
Record sessions without express written permission
Reproduce or distribute presentation materials
Use Event branding or trademarks without authorization
Commercially exploit any Event content
Attendance does not grant any ownership rights in Event's intellectual property.
7. Photography, Video Recording & Media Release
The Event may be recorded, photographed, livestreamed, or otherwise documented.
By attending, you acknowledge and agree that:
Your name, likeness, voice, image, and professional affiliation may appear in photographs, videos, livestreams, and promotional materials.
The Company may use such materials for marketing, promotional, educational, archival, and commercial purposes without compensation.
If you do not wish to appear in recorded materials, you must notify the Company in writing prior to the Event.
8. Third-Party Speakers, Sponsors & Exhibitors
The Event may feature third-party speakers, sponsors, exhibitors, and partners.
The Company:
Does not endorse specific products or services unless expressly stated;
Is not responsible for representations made by third parties;
Is not liable for any transactions entered into between attendees and third parties.
9. Assumption of Risk
By attending the Event, you voluntarily assume all risks associated with participation, including but not limited to:
Travel-related risks
Personal injury
Illness
Property loss or damage
To the fullest extent permitted by law, you release and hold harmless the Company, its officers, employees, contractors, and affiliates from any liability arising from your participation.
10. Disclaimer of Warranties
The Website and Event are provided on an “as is” and “as available” basis.
The Company makes no representations or warranties regarding:
Specific business outcomes
Investment returns
Networking success
Commercial opportunities
Participation in the Event does not guarantee professional or financial results.
11. Limitation of Liability
To the fullest extent permitted by law:
The Company shall not be liable for indirect, incidental, consequential, or punitive damages.
The Company’s total aggregate liability shall not exceed the amount paid by you for Event registration.
12. Indemnification
You agree to indemnify and hold harmless the Company, its affiliates, officers, employees, and agents from any claims, damages, losses, or expenses arising from:
Your participation in the Event;
Your violation of these Terms;
Your infringement of any third-party rights.
13. Governing Law & Dispute Resolution
These Terms are governed by the laws of the Commonwealth of Virginia, without regard to conflict of law principles.
Any disputes arising under these Terms shall be resolved exclusively in the state or federal courts located in Richmond, Virginia.
14. Modifications to Terms
The Company reserves the right to update or modify these Terms at any time. Updated Terms will be posted on the Website with a revised Effective Date.
Continued use of the Website or participation in the Event constitutes acceptance of the revised Terms.
By accessing BigDipperSummit.com, registering for, or participating in the Big Dipper Innovation Summit, you acknowledge that you have read, understood, and agree to be bound by these Terms & Conditions.
PRIVACY POLICY
Big Dipper Innovation Summit
Effective Date: March 3, 2026
This Privacy Policy describes how JMI Strategic Marketing & Communications (“Company,” “we,” “our,” or “us”) collects, uses, discloses, and protects personal information in connection with BigDipperSummit.com (the “Website”) and the Big Dipper Innovation Summit (the “Event”).
The Event is produced under the Big Dipper Innovation brand and operated by JMI Strategic Marketing & Communications.
By accessing the Website, registering for the Event, or otherwise engaging with us, you agree to the practices described in this Privacy Policy.
1. Information We Collect
We collect information necessary to operate a professional, multi-day innovation summit.
1.1 Information You Provide Directly
We may collect:
Full name
Job title
Company or organization name
Email address
Phone number
Mailing address
Billing information (processed via third-party providers)
Speaker submissions and presentation materials
Sponsor and exhibitor inquiries
Survey responses and feedback
Communications sent to us
If you register on behalf of an organization, we may collect organizational contact information as well.
1.2 Payment Information
Event payments are processed through designated third-party payment processors. We do not store full credit card numbers or complete payment credentials on our servers.
Payment processors collect and process payment data in accordance with their own privacy policies and security standards.
1.3 Information Collected Automatically
When you visit the Website, we may automatically collect:
IP address
Browser type and version
Device identifiers
Operating system
Pages visited and time spent
Referral URLs
Log data and timestamps
This information helps us monitor site performance, improve functionality, and ensure security.
1.4 Cookies and Tracking Technologies
We use cookies and similar technologies to:
Enable Website functionality
Analyze traffic and user behavior
Improve user experience
Support marketing and outreach efforts
You may adjust your browser settings to decline cookies; however, certain Website features may not function properly without them.
2. How We Use Information
We use the collected information to:
Process event registrations and payments
Provide confirmations and logistical communications
Send schedule updates and event announcements
Manage speaker and sponsor coordination
Facilitate networking opportunities
Conduct post-event reporting and surveys
Improve Website functionality and user experience
Ensure compliance with legal and regulatory requirements
Protect against fraud or unauthorized activity
We do not sell personal information.
3. Marketing Communications
With your consent, we may send:
Event updates and reminders
Speaker and programming announcements
Future summit invitations
Related innovation initiatives
You may unsubscribe at any time by using the opt-out link included in our emails.
Even if you opt out of promotional communications, we may still send transactional or administrative communications related to your registration.
4. Information Sharing
We may share personal information in the following circumstances:
4.1 Service Providers
We engage third-party vendors to assist with:
Website hosting
Payment processing
Email communications
Analytics services
Event registration systems
These service providers are contractually obligated to safeguard personal information and use it only for authorized purposes.
4.2 Sponsors and Event Partners
In connection with the Event, we may share limited attendee information (such as name, title, and company affiliation) with official Event sponsors or partners for professional networking and engagement purposes, where legally permitted.
Sensitive personal information (such as payment data) is not shared with sponsors.
4.3 Legal Compliance
We may disclose information if required to:
Comply with applicable law
Respond to lawful requests from public authorities
Protect our rights, property, or safety
Enforce our Terms & Conditions
4.4 Business Transfers
In the event of a merger, acquisition, restructuring, or sale of assets, personal information may be transferred as part of that transaction.
5. Photography, Video & Media
The Event may be recorded, photographed, or livestreamed.
By attending, you acknowledge that your name, likeness, voice, image, and professional affiliation may appear in event recordings or promotional materials.
Such materials may be used for marketing, archival, educational, and promotional purposes without additional compensation.
6. Data Retention
We retain personal information only for as long as necessary to:
Administer the Event
Maintain financial and business records
Support future event communications
Comply with legal obligations
When information is no longer required, it is securely deleted or anonymized.
7. Data Security
We implement reasonable administrative, technical, and physical safeguards designed to protect personal information from unauthorized access, misuse, alteration, or disclosure.
However, no internet transmission or electronic storage system can be guaranteed to be completely secure.
8. Your Rights and Choices
Depending on your jurisdiction, you may have the right to:
Request access to your personal information
Request correction of inaccurate information
Request deletion of personal data
Opt out of marketing communications
To exercise these rights, please contact us using the information below.
9. California Residents
If you are a California resident, you may have additional rights under the California Consumer Privacy Act (CCPA), including:
The right to know what personal information we collect and disclose
The right to request deletion of your personal information
The right to non-discrimination for exercising your privacy rights
We do not sell personal information.
Requests may be submitted using the contact information below.
10. Children’s Privacy
The Website and Event are intended for individuals aged 18 or older. We do not knowingly collect personal information from children under 18.
11. International Visitors
The Website is operated in the United States. If you access it from outside the United States, your information may be transferred to and processed in the United States or other jurisdictions where our service providers operate.
By using the Website, you consent to such transfers.
12. Changes to This Privacy Policy
We may update this Privacy Policy periodically. Updates will be posted on this page with a revised Effective Date.
Your continued use of the Website constitutes acceptance of any updated policy.
13. Contact Information
JMI Strategic Marketing & Communications
7 East 2nd Street, Suite A
Richmond, VA 23224
Phone: (804) 644-8515